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Journals and postings

Owner

How a cash sale, a transfer sale, and an expense become balanced journals. The till does not write the books by hand.

Who uses this​

The owner, when a total looks wrong, or when you want to see the debit and credit behind a receipt.

What you need first​

  • Opening books confirmed
  • At least one posted sale or expense

Steps​

1. Open the general ledger​

Open Accounting, then General Ledger. Filter to the business date.

A cash sale debits cash on hand and credits sales (and VAT if the line has tax). A stocked item also posts COGS and inventory. A transfer sale debits transfer clearing instead of cash. An expense posted as transfer credits the same clearing or the bank map you chose.

Zemba screen preview being refreshed: General Ledger with posted journals from sales and expenses.

What done looks like​

  • Each sale has a balanced journal for revenue, tax, cash or transfer clearing, and COGS if the item is stocked.
  • Each expense has a balanced journal for the category and the cash or bank clearing you chose.
  • You can open the same receipt from Sales history and from the ledger.

Common mistakes​

  • Do not post a second income journal for a POS sale that already exists.
  • A transfer sale sits in clearing until you match the bank line. That is not missing cash.